Week 4 - 19 Sept. 2013 PHASE 2: Write proposal - Goals, objectives, deliverables, schedule.

Review –

Project Management is ***An endeavor to accomplish a specific objective (expected result or product), which has a clearly defined start and end time, a set of tasks, and a budget.***

Phase 1 – needs identification.  1^st you need to define your goals and objectives. 

Phase 2 writing the proposal which is the written project plan – it shows how you are qualified to do the job, to fulfill the needs, and how you will use the available money, and how long it will take you.

Objective – Make a beautiful campus

Goal – Build a new AUC sign.

Tasks – Specific steps to do this

Goal - a broad statement of what you wish to accomplish.

It will be related to your need.  We need to have a beautiful campus.  Our goal is to build a new sign.

Task - a step toward accomplishing a goal.  Precise, tangible, concrete, and can be measured.  These are the things to do!

When the tasks are done, if properly planned and executed, then you will have completed your goal.

To accomplish that goal, we will do 6 tasks:

1.      Meet to plan what is on the sign

2.      Design the sign

3.      Choose a location

4.      Buy supplies

5.      Build the sign

6.      Write the final report

DO NOT INCLUDE find funding as a task!  You will submit the proposal as your step in finding funding.

Tasks must be SMART - Specific, Measurable, Attainable, Realistic, and Time-bound.

Attainable – the task is possible – it is possible for us to go to the moon.  It is possible for us to clean up all the trash in Cayes.

Realistic – The task must be possible within the time and budget that we have – it is not realistic for us to go to the moon.  It is not realistic for us to clean up all the trash in Cayes.  These are not good projects to attempt.  We can clean up all the trash at AUC!

Deliverables – What you will submit to the funding agency after you complete the project.

Most of the items will be included in the final report: actual budget expenses, pictures, manuals, etc.

How to plan a schedule

The schedule is an estimate of how long it will take to complete each step of the project.

We need to determine the time, start and end dates for the entire project, as well as each task.  This is why we need to clearly define our goals, objectives, and tasks.

1.      List each task and estimate the amount of time it will take for each.

Have someone else estimate the time too, so you will get a better estimate.  Remember – this will be going in a contract.  If you don’t get the project done within the time you say, you will hurt your chances of future work.  Working with a group of people is the best way to get a schedule together.  One person can write the initial list of tasks and time, then all should discuss it.

2.      On a spreadsheet list months down the side, tasks across the top.  Mark in the cells when you will do each task.

3.      Include start, final report, and end.

FYI - Some tasks will over lap

FYI - Some tasks will have waiting times – you can do other tasks during this time

Homework due next week – In your groups fill out the form that describes project objectives, goals, deliverables, tasks, and schedule.